SPECBOOK TERMS OF SERVICE
Effective Date: May 6, 2025
These Terms of Service ("Terms") are entered into by and between you ("User," "you," or "your") and Spot.xyz Corporation, doing business as Specbook ("Specbook," "we," "us," or "our"). These Terms govern your access to and use of Specbook's AI-powered construction software platform and related services (the "Services").
By accessing or using the Services, you agree to be bound by these Terms. If you do not agree, you may not access or use the Services.
1. ELIGIBILITY AND ACCOUNT REGISTRATION
To use the Services, you must be at least 18 years old and legally capable of entering into a binding agreement. You agree to provide accurate and complete information during account registration and to keep it updated.
2. LICENSE AND ACCEPTABLE USE
Specbook grants you a non-exclusive, non-transferable license to use the Services solely for internal business purposes. You may not reverse engineer, interfere with, or misuse the platform, nor may you attempt to access systems or data not intended for you.
3. USER CONTENT AND DATA
You retain ownership of any documents, data, or materials you upload ("User Content"). Specbook may use this content only to operate and improve the Services. All content is treated as confidential and secured according to SOC 2 practices.
4. AI-ASSISTED SERVICES
Specbook uses large language models (LLMs) including OpenAI and Google Gemini through secure APIs to power document validation and Q&A workflows. Customer data is never used to train these models. Retrieval-augmented generation (RAG) is used to send only relevant excerpts to LLMs at inference time. All outputs are provided as-is and should be independently verified.
5. SECURITY
Specbook encrypts all data in transit (TLS 1.2+) and at rest (AES-256). We implement SOC 2 controls, including access logging, MFA, RBAC, incident response, and vendor security reviews. Data is hosted on secure U.S.-based cloud infrastructure (e.g., AWS, Qdrant Cloud).
6. THIRD-PARTY SERVICES
The Services may rely on third-party infrastructure and APIs. We assess vendors for security and compliance and require them to meet Specbook's data protection standards.
7. PRIVACY POLICY
Specbook's Privacy Policy governs our collection and use of data. It is available at https://specbook.ai/privacy. We comply with applicable privacy laws such as GDPR and CCPA.
8. FEES AND PAYMENT
Fees are set forth in your Order Form or Subscription Agreement. Specbook does not charge per seat. Subscriptions are priced based on usage, project scale, and services, and subject to a minimum order value of $10,000 USD. Unless otherwise agreed, payments are due net 30 days from invoice.
9. TERM AND TERMINATION
9.1 Term and Renewal.
Each subscription has a fixed term as specified in the Order Form (typically 12 months) and will automatically renew for successive terms of equal length unless either party provides written notice of non-renewal at least 30 days prior to the end of the current term.
9.2 Termination for Cause.
Either party may terminate this agreement with 30 days' written notice if the other party materially breaches these Terms and fails to cure the breach within the notice period. Specbook may suspend access immediately in the event of suspected security, legal, or policy violations.
9.3 No Early Termination.
You may not terminate the agreement for convenience before the end of the subscription term. Early termination does not relieve your obligation to pay fees for the full term. All fees are non-refundable except as required by law.
9.4 Effect of Termination.
Upon termination or expiration, your access to the Services will cease. Specbook will retain or delete your data in accordance with our retention policy or upon written request.
10. DISCLAIMERS AND LIMITATION OF LIABILITY
The Services are provided "as is" without warranties of any kind. To the maximum extent permitted by law, Specbook disclaims all implied warranties, including fitness for a particular purpose. Neither party shall be liable to the other for indirect, incidental, or consequential damages. Our total liability will not exceed the amount you paid in the six months prior to the claim.
11. INDEMNIFICATION
You agree to defend, indemnify, and hold harmless Specbook from any claims, damages, or liabilities arising from your use of the Services, your content, or your violation of these Terms.
12. GOVERNING LAW AND DISPUTES
These Terms are governed by the laws of the State of Delaware. Disputes shall be resolved via binding arbitration in King County, Washington, in accordance with AAA Commercial Arbitration Rules. You waive your right to jury trial and class action participation.
13. MODIFICATIONS
Specbook may propose updates to these Terms from time to time. If a change materially affects your rights or obligations, we will provide you with advance notice via email or in-app notification. Updates will become effective no earlier than 30 days after such notice, unless required to comply with applicable law or address a security issue.
If you do not agree to the modified Terms, you may notify us in writing prior to the effective date and request to continue under the prior version for the remainder of your then-current subscription term. Continued use of the Services after the effective date constitutes acceptance of the revised Terms.
14. CONTACT INFORMATION
For questions about these Terms, contact us at legal@specbook.ai. Mailing address: Spot.xyz Corporation, 1111B S Governors Ave #6123, Dover, DE 19904.
